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EACSB Handbook and Circulars
EACSB Handbook

EACSB Handbook is issued by the Engineering & Associated Consultants Selection Board (EACSB) specifically for use with consultancy agreements which come within the jurisdiction of the Board. It provides guidance on matters relating to the selection and appointment of consultants, their terms and conditions of employment, and their management throughout an agreement.

This Handbook will be reviewed and updated annually to ensure continuing suitability and effectiveness.

You may download soft copy of the Handbook.

All "Word" and "Excel" files of EACSB Handbook in zip format Download ZIP (1.31MB )

All "pdf" files of EACSB Handbook Download PDF (3.18MB )


Item No. Appendix Description Filename Latest update
OA - Action List for EACSB Handbook Holders, Revision No. 15 (December 2016)

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2016
1 - Front Cover, Foreword and Issue of Handbook and Amendments

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2016
2 - Main Text, List of Contents, Figures and Appendices

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2016
3 Appendix 1.1 Supplementary Procedures for Selection, Appointment and Administration of Engineering and Associated Consultants approved / to be considered by DCSCs

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2016
4 Appendix 2.1 Consultant’s Profile Proforma

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2014
5 Appendix 2.2 Consultants’ Services Directory 2003
6 Appendix 3.1 Sample Invitation Letter for Expression of Interest

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2016
7 Appendix 3.1A Sample Template for Shortlisting Criteria

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2016
8 Appendix 3.2 Sample Memo for Shortlisting Stage Submission to EACSB

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2016
9 Appendix 3.2A Sample Memo for First Submission to EACSB before Invitation of Technical and Fee Proposals (for One-stage Consultants Selection)

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2016
10 Appendix 3.3 Sample Notice of Inviting Expression of Interest through Internet

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2016
11 Appendix 3.3A Sample Notice of Inviting Submission of Technical and Fee Proposals through Internet (for One-stage Consultants Selection)

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2014
12 Appendix 3.4 Sample Invitation Letter for Technical and Fee Proposals

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2016
13 Appendix 3.4A Sample Invitation Letter for Technical and Fee Proposals (for One-stage Consultants Selection)

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2016
14 Appendix 3.4B Sample Template for Guidelines for Preparation of Technical Proposal

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2016
15 Appendix 3.5 RSS Provisions to be added to Sample Fee Proforma

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2016
16 Appendix 3.6 Assessment Panel on Consultants

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2016
17 Appendix 3.7 Sample Memo to Request for Release of Fee Proposals

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2016
18 Appendix 3.8 Sample Memo for Nomination Stage Submission to EACSB

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2016
19 Appendix 3.9 Standard Memo Notifying EACSB of Signing of Agreement 2002
20 Appendix 3.10 Reference Procedures for One-stage Consultants Selection

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2016
21 Appendix 3.11 Standard Form for Summary of Technical and Fee Proposals

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2016
22 Appendix 3.12 Standards Special Conditions of Employment: Disclosure of Fee Payable to the Consultants

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2013
23 Appendix 3.13 Sample Fee Proforma

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2016
24 Appendix 3.13A Suggested Categories of Staff for Services and Additional Services

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2016
25 Appendix 3.13B Sample Fee Proforma for Time Charge Assignment

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2014
26 Appendix 3.14A Sample Summaries of Assessments

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2014
Appendix 3.14B Sample Summaries of Assessments

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2014
27 Appendix 3.15 Procedures in the Selection of Consultants for Small Consultancy Assignments

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2013
28 Appendix 3.16 Worked Example of Technical and Fee Assessment of Consultants’ Bids

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2016
29 Appendix 3.17 Sample Letter to Bidders with Unreasonably Low Bids 2010
30 Appendix 3.18 Feedback and Debriefing to Unsuccessful Bidders for Consultancy Agreements

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2016
31 Appendix 4.1 Standard Forms of Memorandum of Agreement 2015
32 Appendix 4.2 Standard Form of Schedule of Fees

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2016
33 Appendix 4.3 Guidelines on the Preparation of Briefs for Feasibility, Investigation, Design and Construction Assignments 2016
34 Appendix 4.4 Typical Format of the Brief for a Feasibility Assignment

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2016
35 Appendix 4.5 Typical Format of the Brief for an Investigation Assignment

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2016
36 Appendix 4.6 Typical Format of the Brief for a Design and Construction Assignment

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2016
37 Appendix 4.7 Standard Form of Design Certificate 2002
38 Appendix 4.8 Sample Summary for Reimbursable Items Under Consultancy Assignments 2014
39 Appendix 4.9 Sample Report on Tenders for Reimbursable Items Under Consultancy Assignments 2003
40 Appendix 4.10 Standard Special Conditions of Employment: Interest on Overdue Payment 2014
41 Appendix 4.11 Standard Special Conditions of Employment: Approval of Major Revisions to Approved Documents and Referral and Reporting by Consultants of Variations, Claims and Delay in Works Contracts

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2016
42 Appendix 4.12 Standard Special Conditions of Employment: Projects Implemented in Phases

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2013
43 Appendix 4.13 Standard Special Conditions of Employment: Conflict of Interest and Debarring

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2013
44 Appendix 4.14 Standard Special Conditions of Employment: Retention of Documents and Inspection

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2013
45 Appendix 4.15 Standard Special Conditions of Employment: Retention of Money Payable to Non-resident Consultants for Settlement of Profits Tax in Consultancy Agreements

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2013
46 Appendix 4.16 Standard Special Conditions of Employment: Adaption to New Arbitration Ordinance

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2016
47 Appendix 4.17 Standard Special Conditions of Employment: Professional Indemnity Insurance

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2014
48 Appendix 4.18 Standard Special Conditions of Employment: Contracts (Rights of Third Parties) Ordinance

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2016
49 Appendix 5.1 Sample Hourly Rate Charge Calculation Sheet 1999
50 Appendix 5.2 Consultants Remuneration – Fees Based on a Percentage Basis (Applicable only to certain old ongoing agreements) 2009
51 Appendix 5.3 Adjustment of Consultants’ Remuneration by the Civil Engineering Works Index (Applicable only to certain old ongoing agreements)

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2012
52 Appendix 6.4 Reference for Managing Department in Preparing the “Schedule of Resident Site Staff Standards and Duties”

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2016
53 Appendix 7.1 Sample Letter to Successful Consultant

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2012
54 Appendix 8.1 General Range of Documents for Consultancy Agreements 1999
55 Appendix 8.2 Change of Core Personnel in the consulting Team

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2014
56 Appendix 11.1 Standard Form of Letter of Completion

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2014
57 Appendix 11.2 Post-completion Review on Major Consultancy Agreements Under Public Works Programme 2010
EACSB Circulars

EACSB Circulars issued prior to the latest update of the EACSB Handbook have been incorporated into the Handbook.

You may download EACSB Circulars issued after the latest update of the EACSB Handbook.

Total number of Circulars = 0



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